I. NOTICE OF OUR POLICY
This Policy tells you, among other things, what information we gather from you and how we may use or disclose that information. Please read this Policy carefully, and feel free to contact us at firstname.lastname@example.org or via any of the methods contained on https://www.wellcertified.com/contact if you have questions about this Policy or if you would like to update or remove information you have provided to us. Please note that this Policy applies only to the Site, and not to any other website linked to ours, including any social media websites linked to the Site. We do not control the privacy policies or practices of others. We encourage you to ask questions and read the privacy policies of other websites before you disclose any personal information to them. This Policy does not concern your interaction with IWBI in any matter other than your use of, and does not address our privacy practices except with respect to, the Site.
II. WHAT TYPES OF INFORMATION ARE COLLECTED AND HOW WE MAY USE IT
We may collect personally identifiable information or non-personally identifiable information. Personally identifiable information (or personal information) is information that personally identifies you, such as your name, telephone number, postal address and email address (or other information that is associated by us with such information), and non-personally identifiable information is information that does not personally identify you, including anonymous information and aggregated data about visitors to and usage of the Site. Information can be collected if you submit it to us or it may be collected through technology.
We process personal data consistent with our disclosures in this Policy, based on at least one of the following legal grounds: (1) with your consent; (2) as necessary to perform our obligations under any agreement we may have with you or to respond to your requests; (3) as necessary to help protect the security of the Site and protect against harm to the Site and its users, to fulfill obligations under applicable laws, regulations, industry standards, and government requests, and (4) as necessary for purposes of our legitimate interests, including to provide services related to the Site, so long as such interests do not override the fundamental rights and freedoms of data subjects which require protection of personal data.
We rely on the following legal basis whenever we send you electronic communications that contain information about our products and services that we believe may interest you (“Marketing Materials”):
(1) your explicit consent which you may withdraw at any time by following the instructions on our unsubscribe tool contained within the body of the Marketing Communications or on our Site; or
(2) (where we have not obtained your explicit consent and you have an existing relationship with us in relation to our products and services) it is necessary for our legitimate interest of marketing our products and services.
When relying on our legitimate interest we will always provide you with an opportunity to opt out of receiving Marketing Materials.
a. Information submitted by you
At times, we may ask you to provide information about yourself in order to better serve you, or you may choose to provide information in order to take advantage of certain features on the Site, and you may submit information via the WELL digital platform in connection with your application for WELL Certification or WELL Portfolio Score pursuant to your WELL Certification or WELL Portfolio agreements. We may use certain personal information we collect about you when you visit and browse the Site as part of our normal business operations, to provide services to you, to fulfill obligations to you under agreements, or to send you administrative communications either about your interactions with us or about features of the Site, including any future changes to this Policy. We may use your email address to contact you directly regarding services or products that we believe may be of interest to you. You may also submit your information to us when you use certain features on the Site such as your name, job title, company and/or industry, email address, phone number, mailing address, or whether you have an active project seeking certification. For instance, you may provide information if you use any of the following features available on the Site:
To Join Our Mailing List, Submit a Question through our Contact page, View a Report or other Resource, Register for a Webcast, or Request a Speaker:
If you submit project or portfolio information via the WELL digital platform:
To purchase content, publications or any merchandise that may be available on the Site:
To complete a survey or use any of the other resources available on the Site:
To apply for a job:
b. Non-personal information and aggregated data
c. Information collected by technology such as cookies
You may have the option of setting your browser to reject cookies; however, doing so may affect the performance of the Site or restrict the way in which we may provide our services to You. The “help” portion of the toolbar on most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether.
Types of cookies that may be set on the Site include the following:
III. HOW DOES IWBI DISCLOSE MY INFORMATION?
We may share non-personal and aggregated information we collect from the Site in a manner permitted by law including to other companies with whom we conduct business.
We may also disclose your personal information if legally required to do so, if requested to do so by a government entity, or if we believe in good faith that such action is necessary to conform to legal requirements or comply with legal process, protect the rights or property of IWBI, prevent a crime, or protect the integrity of the Site and personal safety of our users or the public.
We may also disclose and transfer your personal information to a third party who acquires any or all of our assets, whether by way of acquisition, merger, consolidation, or purchase of all or a substantial portion of our assets. In addition, in the event IWBI becomes the subject of an insolvency proceeding, whether voluntary or involuntary, IWBI or its liquidator, administrator, receiver or administrative receiver may sell, license, or otherwise dispose of such information in a transaction approved by the court.
IV. HOW CAN I WITHDRAW CONSENT OR OPT-OUT OF RECEIVING EMAIL COMMUNICATION?
You may withdraw your consent or opt-out of receiving certain communications from the Site. We will not send certain unsolicited messages to you if you indicate that you do not wish to receive such messages. If you wish to make such a request, please contact email@example.com.
The security of your information is important to us, and we endeavor to protect your personal information, and international transfers of personal information will be required to be subject to appropriate safeguards. We have implemented appropriate technical and organizational security measures to protect the information we process about you. When you use any website, we encourage you to protect your information and use precautions including but not limited to using strong passwords, and not sharing your password and account information with any other person.
VI. THIRD PARTY SITES
The Site may contain links to other websites, including, for instance, social media sites, online survey administrators and the American Technical Publishers’ website, which contains resources for the WELL AP exam. We cannot be and are not responsible for the privacy practices of such third-party sites. If you provide any information to parties who operate websites that are linked to or from the Site, use or disclosure of your personal information will be governed by those third-party website policies. We encourage you to review other websites’ policies and privacy practices before revealing personal information. Under no circumstances shall IWBI have any liability whatsoever for the activities conducted by or at any website accessed from or through the Site.
VII. INFORMATION REGARDING CHILDREN
The Site is not directed to children (persons under 13 years of age), and IWBI does not knowingly collect any personal information from children. If you are concerned about your child’s use of the Site, you may use web-filtering technology to supervise or limit access to the Site. If a child under 13 has provided personally identifiable information to us through the Site, a parent or guardian may inform us at firstname.lastname@example.org, and we will use commercially reasonable efforts to delete it from our database, subject to applicable law and this Policy.
VIII. ONLINE TRACKING
IWBI does not track its website visitors over time and across third party websites to provide targeted advertising and therefore the Site does not respond to Do Not Track (“DNT”) signals. However, some third-party sites do keep track of your browsing activities when they serve you content, which enables them to tailor what they present to you. Your browser allows you to set a DNT signal to let third parties know you do not wish to be tracked. You should consult the help pages of your browser to set your preferences.
IX. YOUR RIGHTS; INFORMATION REQUESTS
Subject to applicable law, you have the right to request access to and correct personal information we maintain about you, to request the restriction of processing of your personal information, or to object to that processing on grounds relating to your particular situation. In addition, you may have the right to request erasure of your personal information in certain circumstances provided by applicable law. Please note that if you exercise any of these rights under applicable laws, in order to verify your identity, we may request you provide us with personal information prior to accessing any records containing information about you. If you wish to receive information about how your information is used or otherwise exercise any of these rights, or if you wish to submit a complaint, please contact email@example.com. ''
California residents are entitled under California state law to request from us once per year information regarding disclosure of your personal information by International WELL Building Institute pbc or its subsidiaries to a third party for that third party’s direct marketing purposes. If you would like to request such a list please contact us at 220 Fifth Avenue,8th Floor. New York, New York 10001, firstname.lastname@example.org.
X. INTERNATIONAL USE
This Policy is intended to meet the laws and regulations of the United States, and despite the global nature of the internet, IWBI makes no claims that the content or the Site are appropriate or may be viewed or used outside the United States. If you are visiting the Site from outside the United States, be aware that your information may be transferred to, stored and processed in the United States. By using the Site and services related to the Site, you acknowledge the transferring to and storage of this information within the United States. Those who access the Site from outside the United States do so on their own initiative and are responsible for compliance with local laws, rules and regulations.
Last Updated: April 6, 2020